Chevy Chase Village Board of Manager met October 8.
Here is the minutes as provided by the board:
Board of Managers
Elissa A. Leonard, Chair Present
Robert C. Goodwin, Jr., Vice Chair Present
David L. Winstead, Secretary Present
Richard M. Ruda, Assistant Secretary Present
Gary Crockett, Treasurer Present
Minh Le, Assistant Treasurer Present
Nancy E. Watters, Member Present
Staff
Shana R. Davis-Cook, Village Manager Present
John M. Fitzgerald, Police Chief Present
Ellen Sands, Municipal Operations Coordinator Present
Demetri Protos, Finance Director Present
Simone Kolnik, Administrative & Constituent Services Assistant Present
Counsel
Suellen M. Ferguson, Village Counsel Present
Elissa A. Leonard, Chair of the Board of Managers, called the meeting to order at 7:30 p.m.
Approval of Minutes from the Board’s Regular Monthly Meeting: September 10, 2018 Minutes of the Board’s regular monthly meeting held on September 10, 2018 were circulated to the Board prior to the meeting.
Ms. Winstead moved to approve the minutes of the Board of Managers’ regular monthly meeting held on September 10, 2018, as drafted. Ms. Le seconded the motion. Ms. Leonard, Mr. Goodwin, Ms. Le, Mr. Ruda, Mr. Winstead and Ms. Watters voted in favor of the motion. Mr. Crockett was absent from the September 10, 2018 and did not participate in the vote. The motion passed.
Treasurer’s Report
The Treasurer’s Report was distributed to the Board and posted to the Village website prior to the meeting. Mr. Crockett noted that in response to a concern raised by the Financial Review Committee regarding the need to perform a policy compliance review, Mr. Crockett and Ms. Le would be working with Demetri Protos and Village Counsel in the coming months to perform a comprehensive review of the Village’s Investment Policy and Procedures, including establishing a process for ensuring a periodic review of internal processes to ensure compliance with the revised policy. Discussion followed. No formal action was taken by the Board.
Matters Presented for Board Consideration and Possible Action
Contract Authorization Request
Holiday Party Caterer: Balducci’s Food Lover’s Market
A staff report was circulated to the Board and posted to the Village website prior to the meeting. The report included an estimate of the anticipated expenses for the Annual Village Holiday Party to be held on Wednesday, December 12, 2018 and a copy of the proposed catering menu.
Mr. Crockett moved to authorize the Village Manager to enter into a Contract for Services with Balducci’s Food Lover’s Market to cater the Annual Village Holiday Party in an amount not to exceed $11,900.00. Ms. Le seconded the motion. Ms. Leonard, Ms. Le, Mr. Crockett, Mr. Goodwin, Mr. Winstead, Mr. Ruda and Ms. Watters voted in favor of the motion. The motion passed.
Committee Matters
Financial Review Committee
Presentation of the draft audited financial statements for FY2018 prepared by the independent auditing firm Lindsey & Associates, LLC
The draft audit was circulated to the Board prior to the meeting. Louis Morsberger, Chair of the Financial Review Committee, advised that his committee had met with the independent auditing firm and Village staff to review and amend the draft audit. Robert Diss, CPA, Vice President, Lindsey & Associates, LLC, provided an overview of the audit. Mr. Diss summarized that his firm had concluded a “clean” audit of the Village’s finances. No formal action was taken by the Board.
Police Report
The Police Report was distributed to the Board and posted on the Village website prior to the meeting. Discussion followed. No formal action was taken by the Board.
Manager’s Report
The Manager’s Report was circulated to the Board prior to the meeting. No formal action was taken by the Board.
Adjournment
Mr. Goodwin moved to adjourn the meeting. Mr. Crockett seconded the motion. Ms. Leonard, Mr. Crockett, Ms. Le, Mr. Goodwin, Mr. Winstead, Mr. Ruda and Ms. Watters voted in favor of the motion. The motion passed.
The meeting adjourned at 8:07 p.m.
https://www.chevychasevillagemd.gov/AgendaCenter/ViewFile/Minutes/_10082018-261
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