City of Gaithersburg Community Advisory Committee met Sept. 11.
Here is the minutes provided by the Committee:
1. CALL TO ORDER
The Regular Session of the Community Advisory Committee was called to order at 6:30 PM with Chair Anne Byrd presiding.
| Attendee Name | Title | Status |
| Anne Byrd | Chair | Present |
| Diane Dietz | Member | Absent |
| Barbara Harbison | Member | Present |
| Daniel Hirsch | Member | Present |
| Leslie Shapiro | Member | Present |
| Steven Smith | Member | Present |
| Devin Streight | Member | Absent |
2. APPROVAL OF MINUTES
A. Regular Session held July 10, 2018
Motion was made to approve the above minutes with amendments: mark one member as absent.
RESULT: APPROVED AS AMENDED [UNANIMOUS] MOVER: Anne Byrd, Chair SECONDER: Leslie Shapiro, Member FOR: Byrd, Harbison, Hirsch, Shapiro, Smith ABSENT: Diane Dietz, Devin Streight
3. DISCUSSION TOPICS
A. Update FY18 Grants, Portal and MCC Memo
Staff distributed FY18 Grant outcome summaries and will follow up with an email with the more comprehensive version. Information was given regarding the upcoming Grant Portal outcome report training scheduled for October 3, 2019 for grantees that applied via the Portal for FY19. Committee Chair, Byrd will review notes from the FY18 Grant Outcome Summary and activities accomplished in FY18 by the committee and advise staff on points to address in the memo to Mayor and Council due in December. The purpose of this memo is to outline committee accomplishments and plans.
B. Site Visit Form and Calendar Discussion
The committee decided to aim for the FY20 grant review process to begin in February of 2019, a Meet and Greet for Mayor and Council in March and FY19 Site Visits in May. The FY20 Scope of Services will be discussed at the October meeting and input will be based on the FY18 site visits, reports and staff needs analysis. Staff requested input from members to be sent via email to staff prior to the October meeting. Staff will reach out to contracted non-profits regarding a client focused Meet and Greet to be held potentially at one of the medical clinics.
Input into the development of the FY19 Site Visit Form was requested by staff. Suggested revisions included an opportunity to get more feedback from the agencies and requested areas the agencies would like to discuss with the committee and additional questions regarding agency boards and volunteer and training needs. Committee members agreed that a more streamline site visit form is needed.
C. Other
Staff reported that Legislative Coordinator Marquina will speak at the October meeting.
Discussion took place regarding submitting a possible request to the City Manager and Mayor and Council for an increase in the FY20 Opportunity Grant funding pot to encourage more applications from nonprofit currently not contracted with the City but providing critical services. More discussion will continue on this topic at the October meeting.
4. ADJOURNMENT
There being no further business, the session was adjourned at 7:40 PM
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